Presentation Rules

9 Rules of Presentation Making: 10/20/30 Rule, 5×5 Rule, 6×6 Rule, 7×7 Rule

Rules to follow when making PowerPoint and Keynote presentations

As a professional person, investor or businessmen; you have to make seamless presentations that will help you in presenting reports, ideas, and pitches to your audience. There is various way of writing presentations but you need proper guidance to present facts in a beautiful graphical manner in decks. You can use PowerPoint, Keynote or any other program but all have to be steered to make every slide convincing.

Depending on how you make the presentation, your teammates or audience will judge you from the appearance of your slides and how you expound the points to them. This can affect the decision that the audience will have toward your idea.

There are many rules that people have been advised to follow when making PowerPoint or keynote presentations. These rules are however not customized to your needs and preferences. The main thing that you should do is to study the general rules that should be followed when making presentations and use these rules to meet what you want. You can either have presentations that can be plain texts, others that can have plain images while others can have a combination of both texts and images.

Below, we have provided you with the most basic rules to follow when making presentations. You can, however, add some tweaks to these so that they can fit what you are looking for.

Rule 1: A maximum of 20 slides

It does not mean that more slides mean that the presentation will be better. The only thing that matters is the content and the amount of time that you spend on each slide. If your presentation is scheduled to last for one hour, you can have just a few slides with enough content to cover the entire time. If you want more slides, then you can make sure that one slide has a single point so that you do not waste a lot of time. What matters most is the relevancy of each slide and not the number of slides that you have.

Rule 2: 5x5 Rule of Presentation

The 5×5 rule of presentation creation states that each slide must not contain more than five bullet points and each line in a slide must not have over five words in it. This rule is a good fit to avoid packed and dense content on screen.

Rule 3: 6×6 Rule of Presentation

The 6×6 rule of presentation creation states that each slide must not contain more than six bullet points and each line in a slide must not have over six words in it. This rule is a good fit to avoid packed and dense content on screen.

Rule 4: 7×7 Rule of Presentation

The 6×6 rule of presentation creation states that each slide must not contain more than seven bullet points and each line in a slide must not have over seven words in it. This rule is a good fit to avoid packed and dense content on screen.

Rule 5: Use the 10/20/30 Presentation Rule

The 10/20/30 rule is a major rule that should be used in presentations. This means that you use ten slides, spend 30 minutes and use text that only has 30 points. This rule is a summary of all the other points that are listed above. It is a rule that can however not apply to all people so tweak it to suit your preferences.

Rule 6: A maximum of five bullet points on a slide

One basic rule that you have most probably is that you should have only a few bullet points on each slide. Not adding any bullet points can also help to keep your audience engaged. If it is necessary that you have bullets, ensure that there are only a few bullets on each slide. Even though you will have more slides, you will manage to make your work to have an organized flow. Other than the bullets, you can use a figure or table that expounds on your main points. The point of not having many bullets is to keep the audience interested.

If you intend for the audience to take notes while you make the presentation, you can add many bullet points at the end of the presentation, which will act as a summary of your main points. You can also use this last part to send to the audience as a place for reference. Other than this, you can add notes in the Notes section of your slide and you can later give these to the audience. The notes section is a feature that is very easy to use.

In terms of the font of your bullet points, you have to ensure that those who are farthest from the room can read what is contained in your slide. You can achieve this by putting minimal details on every slide. If the projected slide has limited space, you can only use one word on a slide and then add an image that can expound on your point.

Rule 7: A maximum of six words in every bullet point

As per the rules stipulated above, the shorter you make the slide; the better your presentation will look. Therefore, you can add the use of one word for every bullet point. The main purpose of bullet points is to help you with explaining therefore the bullet points should be a summary and not a description. For this reason, the lesser the words, the better.

If you want a slide to be detailed, you should not add bullet points but you should put in the information as a paragraph. You should, however, ensure that your text would be readable to all people. You should also ensure that you use fewer slides. It would be boring if your slides contain a lot of information that will bore the audience.

Rule 8: Spend a maximum of 3 minutes in each slide

The only way that you can ensure that your presentation will fit the time, you have to spend the least possible time in a slide but still, manage to put your point across. Every slide should contain information that can be expounded in two to three minutes.

A key factor to note is that you have to keep the audience interested throughout. Talk about the issue in question, give descriptive stories and examples and then take in the feedback of the audience. If a slide only talks about one point, you can spend even a few seconds on it. Just make sure that you do not dwell on one slide for too long.

Rule 9: Keep it to the point

Since you are creating the PowerPoint presentation for a reason, you should ensure that it is able to meet the purpose for which it is being created. It should help you to teach and pass the message across. It should also be used to influence the decision of the audience.

In as much as you should use the rules that have been provided above, they should not limit you as to what you can do. There is a lot that depends on your presentation and this is why you should gauge the objective that you want to achieve and then create slides that will help you to meet the objectives. When you practice making presentations with these rules, you will be an expert in no time. You can also ask the audience on their thoughts towards your presentations and if there are certain things that you should improve on.

pptwork

I am a presentation design artist and had pleasure to work with DHL, PPH, Freelancer and Upwork for almost a decade.

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