Scientific communication of any scholar or researcher involves the conference presentation. It enables them to communicate their latest findings and enhance their career prospects. The scholars also learn about the latest developments in the field of their research. However, finding the right conference is very difficult.
Always be careful before registering for a conference because there has been phenomenal growth in predatory conferences over the past few years. Therefore, familiarize yourself with the conference before presenting your work.
Preparation for the conference presentation is not different from other presentations. Still, you need to be well prepared and confident to grab the attention of the audience.
Most of the scholars and researchers cannot control their nerves just before the start of the presentation. Even experienced scholars also suffer from this nervousness. However, you can improve yourself by acting upon the techniques of an experienced researcher. You can also improve your conference presentation by following tips.
#1 Avoid Touching your Slides Deck
The very first thing to avoid during a conference presentation is touching the slides deck. Always outline the sequence of your presentation first and then begin showing slides one after the other. Do not be driven by your passion and add slides in a controlled manner. Most of the researchers commit mistakes after knowing that the audience has received their work well. They should take their time to manage things and attract the audience through calm behavior. Start your session with greetings putting aside the slides.
#2 Obey the Time Constraints
Obeying the time limits allocated is another very important tip for a good conference presentation. Build your presentation accordingly because you will have to skip the highlights and recommendations part of the presentation. Almost, all the conference organizers tell you clearly about how much time you can take. This is why most of the scholars tailor their presentations according to that time limit and keep an eye on it during their presentation. It is advisory to stop at once and jump to the concluding slide if you are running out of time.
#3 Illuminate the Report with Visuals
It is an admitted fact that visuals help people understand a point easily than words. Therefore, the experts recommend accompanying the important points of your research with tables, charts, and other necessary images. For example, bar charts and pie charts are used to show percentages. Mostly, these visuals complement the ideas highlighted in your report. Use simple and clean visuals to help the audience understand the important points. The use of complex images makes it difficult for the audience to understand the connection between the images and the points highlighted by the speakers.
#4 Focus on Simplicity and Consistency
Always focus on simplicity and consistency because of your audience prefers hearing from instead of reading your slides. You can use bullet points where necessary to explain your main points to the audience. Many scholars show inconsistency in slides that take them away from the presentation. Therefore, save yourself from falling prey to it and save your audience distraction. Use a consistent template with the same formatting and color. Try using large text to enable the audience to read it while sitting at distance. Experts prefer using fewer words on each slide.
#5 Know your Audience
Never think that your audience knows nothing. Always keep in mind that there may be many researchers who come to conference presentations just for knowledge and knowing your new and exciting research. Therefore, avoid consuming time over the background of your research. Instead, take time in explaining your findings in the research conducted. Give a little information on the background of your research and explain briefly the current literature. Keep in mind that your audience knows everything. Nowadays, most of the scholars use mobile apps to know their audiences. These apps give them an insight into who is attending the conference presentation and what are their specialties.
The use of any such application will enable you to give a suitable background idea and explain the necessary points. For example, in a 15-minute presentation, you can spend a maximum of 6 minutes in giving background knowledge and then start your case study.
Rehearsal of your presentation gives you an extra bit of confidence in speaking every word. Therefore, rehearse your presentation paper alone and also in front of friends. You can also record videos of your rehearsal and watch those to learn from your mistakes. Reading your paper loudly will familiarize you with the words in your research. Familiarity with the words will boost your confidence.
Most of the scholars like rehearsing alone in their bedrooms. Although it seems strange, yet it works well in boosting confidence. Play music while rehearsing if you do not want your family members to hear your words. However, recording your rehearsal works well than any other thing. This is because it helps you overcome the mistakes committed while presenting. You can improve your standing posture and ask your friends to watch the video and point out the mistakes. Critical analysis of a friend can help you control nerves and overcome anxiety.
#7 Prepare, Prepare and Prepare
Rehearsal alone cannot guarantee your success. You should also prepare for the conference presentation. Your clothing is much important for preparation because it will leave the first impression on the audience. Put on those clothes that are comfortable. You can also get dress codes from the experts and the organizers of the conference presentation.
Conference rooms are usually stuffy because of the huge attendance. The scholars who sweat become nervous and sweating increases. Wearing something awkward and restrictive can further increase the worries. If you are not comfortable with your dressing, you are unable to boost confidence.
Good night’s sleep is also mandatory for looking fresh at the time of the conference presentation. This is because things look manageable and easy if the person has properly rested before the presentation.
#8 Take a Back up of your Backup
Avoid taking chances and take a backup of all the material prepared for presentation. Ask the conference organizers about the mode of presentation. Prepare your papers both for online as well as offline presentations. Online presentation needs the use of digital media. Always keep in mind that your laptop may fail to reboot or your USB may get corrupted. Therefore, always keep a back up to avoid any mishap at the time of presentation. Upload your research papers to dropbox and email it to your inbox. In short, try to keep everything at arm’s length to stand out successfully.
It is always a good habit to tell your conference organizers about the audio-visual aids you bring with yourself for presentation. This is because many conference venues are unable to accommodate the latest technology equipment. The organizers can arrange for it if they know the aids you are planning to use in the presentation.
#9 Adjust with Presentation Space
Most of the researchers ignore knowing the place of presentation and fail to impress the audience. It is always good to visit the presentation place before the presentation. This will help you know the space where you will deliver the speech. Try to ensure that the room is well equipped with the facilities that you may require during the presentation. Sometimes, the interior lighting of the room makes you uncomfortable. A prior visit to the conference place helps you adjust with the surroundings also and saves you from the panic of running across an unfamiliar campus.
Stand for a while at the presentation area and walk around to be familiar with the room environment. This will save you from the shock of being confronted with either the tiny or the large room. Bring your papers with you and ensure the readability in the lights. Ask the organizers if you need anything to complement your conference presentation.
#10 Take Advantage of your Body Language
Your body language plays a crucial role in the success of your conference presentation. Your gestures, tone, and voice are visible through your body language. Try to bring positivity in all these to stand out successful. Making and maintaining eye contact with your audience is also a part of your body language. Your gestures can keep the audience attentive and engage them in your presentation. Avoid staring at one person and try spreading your gaze at all the audience.
Also, avoid focusing your laptop screen, your notes, your slides, or on the floor. Doing so gives the impression of your being nervous or uninterested. Your voice may also project away from the presentation by doing so. Keep moving at the stage without holding notes. This will make you feel more comfortable. Experienced scholars take advantage of their gestures to grab the attention of their listeners. Presentations without positive body language do not show emphasis.
Avoid those gestures that distract the attention of your audience. For example, putting your hands in pockets, jingling coins in the pocket, or fiddling with a pen and your clothes are those gestures that distract the attention of the audience.
#11 Encourage Audience for Questions and Discussions
Managing well your time will spare some time for you. Encourage your audience to ask if they have any questions regarding the research. Do not worry if they do not ask questions. But, begin pointing out the weaknesses in your research if there are no questions. This will increase your credibility before the audience. Also, be ready for unexpected questions and try to satisfy the audience. However, there is no issue if you are unable to answer all the questions. Your audience understands well that you cannot answer all the questions.
Encouraging the audience for asking questions will boost your confidence. Note the important questions asked by the audience and tell them to explain those at some later stage.
Mastering the above tips will help you succeed in all the presentation of life. All your nervousness will shed away and you will even not remember the time when you used to get nervous before presentations. Never ask the organizers for the audience size. This is because many important presentations are given before a small audience and, sometimes, ordinary presentations attract a large audience.