The knowledge of formal presentation is split into two major groups:
- Presentation expertise
- Special individual presentation
These two components are interlinked that can be defined as planning, presentation and training of oral and gestural communication.
In this article, we discuss the presentation and states some important features related to presentation.
When people are asked to make public communication, a lot of them get frightened. These initial worries can be minimized by practicing more and more which also lays the foundation of a powerful presentation.
Presentation is a process of exchanging information among individuals and groups that is adopted in various conditions, for instance, speaking to a collection of people, talking to the audience or team briefing.
Presentation is used as extensive-term which includes certain ‘speaking obligations’ which includes getting a chance to talk at a wedding or speaking on a specific point in a video call discussion.
To be a powerful presenter, gradual practice and the way of presenting the ideas should be properly considered.
The presentation allows you to give the listeners a message which often includes a convincing component, for instance, if it might be talking about the progressive work of your business that what you could provide as a company, what you could give a client and why you will get extra funding for the development.
The Main Features of Presentation
Creating a presentation is a method of exchanging your views and thoughts with the listeners. There are a lot of communication articles are applicable here, look: What is Communication? for more information.
Following are the important features of the presentation:
For understanding the complete framework of the presentation, you should answer the following questions.
- Where are you going to give a presentation and when?
There is a massive difference between presenting in a small room with a casual setting and in a huge room with a formal environment. So both these situations need two different presentations with different methods.
- Will this setting is known to you or you are at some new place?
If you are at some new place try to visit it before time or at least reach earlier than audience to make yourself familiar with the place.
- Will your presentation is in a formal or informal environment?
A work environment is by default more or less formal, but there are also many different stages of formality in that.
- Will your presentation is in the minor group or in the huge gathering?
- Do you already get to know the listeners?
If you are presenting before the new audience, you’ll need to make the relation with them rapidly to get the audience besides you.
- Which tool is available for you and what are you predicted to apply?
Specially, you should know that microphones are available for you and if you are expected to move around or stand in the same area.
- Will the listener get the knowledge from you and your presentation?
You should include all the necessary information related to the topic in your presentation. All the above features will make the presentation effective, for more see Deciding the Presentation method.
The presenter’s job is to interact with the target audience and manage the presentation.
Note, if the presenter wants to interact with the listeners, he can give control to the audience. For more, look at the page Facilitation Skills.
The target audience receives the message from the presenter.
However, the response of the audience is affected by their prior knowledge, awareness and sense of standards.
To know about why communication can be unsuccessful, look at Barriers to Effective Communication.
The information/message sent by the presenter to the target audience.
The message is not only conveyed by talking or oral communication but can also be improved by the way of different strategies which include projected voice, body postures, facial expressions, eye movement (gestural communication) and some illustrations.
The presentation can be affected by the expectations of the audience. For instance, if you are supposed to give a presentation on some particular topic and you talk on some other, the target audience will not take interest in your presentation despite the fact that you deliver it very well. They will view your presentation as a disappointment because their goals have not been met.
The response of the audience and achievement of the presenter will greatly rely on the presenter whether the presenter has successfully conveyed the message or whether it fulfills their expectations.
The presenter can’t control the expectations of the audience. The only thing you can do is discover what organizers told them about you and what they want to listen to from you. If you know this then you can be assured about your presentation that you are conveying something that will fulfill their expectations.
For more information, look into our page Effective Speaking.
How they will give the presentation?
Generally, presentations are given directly in front of the target audience. But sometimes there is a need for delivering the presentation by using the internet in video sessions/meetings mostly through Skype.
It is important to take into account that in case your presentation is recorded and published on the internet then people may be capable to use it for many years. It means that you will keep the least possible number of contemporary references.
There are several factors that will affect the efficacy of how you will convey your message to the public.
For instance, ambient noise or additional disturbances, temperature of the room, and attentiveness of listeners will also affect the attention level of the audience.
So the presenter has the ability to deal with any of these problems and will keep the listeners attentive and motivated with their message.
For more information about this, see our page, Barriers to Communication.
You can take help from our articles about the Presentation Skills, to get information about how to make good presentation and how to use notes and graphics at speaking occasion.